Keep all your tasks in one list, set your three most important results each week, and put each day's most important task in your best hours of focus. Group small similar tasks into set times, and review your day before you finish it.
Step by step
- 1
One list
Every request that reaches you by email, WhatsApp or in a meeting goes straight into one place, instead of relying on memory.
- 2
Weekly planning
A quarter of an hour at the start of the week to set your three most important results and book time for them in your calendar.
- 3
Estimate time realistically
Write down the expected time for each task and compare it with the actual time, so your estimates improve.
- 4
Group similar tasks
Answer messages, calls and admin tasks at set times instead of spreading them across the whole day.
- 5
Cut unnecessary meetings
Ask about the meeting's purpose and agenda, and suggest a written message when that is enough.
- 6
End-of-day review
Five minutes to review what you finished and set the first task for tomorrow.
Starting with messages and easy tasks feels productive, while the important task keeps getting postponed until it becomes an urgent crisis.
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