HR Operations and Automation
We re-engineer HR processes and implement HRIS systems and dashboards that give you instant visibility and data-driven decisions.
Learn more about HR Operations and Automation
REFORMHRM for companies
Employee Administration
An organized administration starts with your employee affairs. We organize files, attendance, leave, contracts and certificates, so you find any record in seconds instead of hours.
Overview
Why you need employee administration
Scattered files, attendance recorded by hand and leave requests sent in stray messages all consume management time and open the door to errors and disputes.
We design a clear administrative cycle for every procedure, from hiring to the end of service, and help you choose simple digital tools for attendance, leave and archiving that fit your size.
What you will achieve
- Less timeAutomating repetitive work saves hours every week.
- TransparencyEmployees know their balances and rights without repeated questions.
- ReadinessComplete files for any inspection or dispute.
What we offer
What the service covers, employee administration
Employee files
A complete, up-to-date file for every employee with the legally and administratively required documents.
Attendance
Accurate attendance by fingerprint or app, linked to hours and deductions.
Leave and permissions
A clear leave policy, a request and approval cycle, and balance tracking.
Certificates and letters
Experience and salary certificates and official letters issued quickly and accurately.
Contract tracking
Advance alerts for contract expiry, probation periods and renewals.
Grievances and investigations
Organized grievance channels and fair, documented investigation procedures.
How we work with you
Clear steps from the first session
- 1
Inventory
Current files and procedures listed and gaps identified.
- 2
Organize
A clear cycle for every procedure and standard forms.
- 3
Tools
Attendance, leave and archiving systems chosen and switched on.
- 4
Operate
Daily administration, or training your team on the new system.
Related services
You may also need
Government Relations and Legal Compliance
We handle social insurance and labor office files, and review contracts and regulations to keep you fully compliant with the Labor Law.
Learn more about Government Relations and Legal CompliancePayroll and Compensation Management
We process monthly payroll, calculate social insurance and salary tax, and design a fair, competitive salary scale and incentives.
Learn more about Payroll and Compensation Management
Ready to build an HR function that works for you?
Book a free 30-minute consultation. We listen to your challenges and leave you with clear, practical steps, whether you work with us or on your own.
Frequently asked questions
Questions about employee administration
Short answers from the REFORMHRM team, with every HR question on one page.
All HR questionsDo we need an expensive digital system?
Not necessarily. We choose the right tool for your size with you, and simple tools may be enough at first before you move to an integrated system as you grow.
Can you run employee administration entirely for us?
Yes. We can take over daily administration completely, or build the system and train one of your employees to run it.
How do you handle disciplinary investigations?
We apply written procedures that protect the employee's right to respond, and document every step in line with the internal regulations and the law.